Mac OS X Mail Keyboard Shortcuts
February 13, 2006
Did you know you can use your keyboard to quickly accomplish many tasks in Mac OS X Mail? Apple has built into Mail many shortcuts for common commands, look in the menus of the Mail application or see the menu shortcuts below. To do an action, press the keys indicated below. Keep in mind the list is pretty long and it will be quite hard to remember them all. (Hint: Print out this page and keep it handy next time you are working in Mail)
Working with the Mail application
Create new compose window: Command-N
Get new mail: Command-Shift-N
Open new viewer window: Command-Option-N
Open Activity Viewer: Command-0 (zero)
Open Page Setup dialog: Command-Shift-P
Add senders to Address Book: Command-Y
Apply rules to selection:Command-Option-L
Use selection for Find: Command-E
Find text in a single message body: Command-F
Find previous: Command-Shift-G
Find next: Command-G
Copy entire text of a message: Select the message title in the message list and press Command-C
Minimize window: Command-M
Display a pop-up menu with commands for creating, sending, and retrieving mail: Press and hold the Mail icon in the Dock
Switch between different display settings in the toolbar: Hold down the Command key and click the toolbar button in the upper-right corner
Working with mailboxes
Open In mailbox: Command-1
Open Out mailbox: Command-2
Open Drafts mailbox: Command-3
Open Sent mailbox: Command-4
Open Trash mailbox:Command-5
Open Junk mailbox: Command-6
Show/hide mailboxes: Command-Shift-M
Select the search field:Command-Option-F
Erase junk mail: Command-Option-J
Move to the last mailbox you moved or copied a message to: Command-Option-T
Display a pop-up menu that lets you quickly perform several actions on the item you click: Control-click a message or mailbox
Sending messages
Add Bcc header: Command-Option-B
Add Reply-To header: Command-Option-R
Show/hide long headers: Command-Shift-H
Attach file to message:Command-Shift-A
Append selected messages to a new message: Command-Option-I
Paste as quotation: Command-Shift-V
Increase quote level: Command-’ (single quote)
Decrease quote level: Command-Option-’ (single quote)
Save as draft: Command-S
Send message: Command-Shift-D
Redirect message: Command-Shift-E
Forward message: Command-Shift-F
Prevent the next message from being automatically selected (and marked as read): Hold down the Option key when deleting a message
Receiving messages
Select all highlighted messages: Command-Shift-K
Mark as junk mail: Command-Shift-J
Mark as flagged/unflagged: Command-Shift-L
Mark as read/unread: Command-Shift-U
Reply with iChat:Command-Shift-I
Reply to sender:Command-R
Reply to all: Command-Shift-R
Bounce to sender: Command-Shift-B
Show/hide deleted messages: Command-L
Show raw source/original content: Command-Option-U
Compact/empty deleted messages: Command-K
Show plain text alternative: Command-Option-P
Show previous alternative (in multipart message): Command-[
Show next alternative (in multipart message): Command-]
Jump to selected text in message: Command-J
Copy message to a different mailbox: Hold down the Option key when dragging a message to a different mailbox.
Working with fonts, formatting, and spelling
Show Font panel: Command-T
Convert message to rich/plain text: Command-Shift-T
Make font larger:Command-+ (plus)
Make font smaller: Command– (minus)
Show Colors panel:Command-Shift-C
Align left: Command-{
Align center: Command-|
Align right: Command-}
Check spelling of email message: Command-: (colon)
Flag misspelling of selected word: Command-; (semi-colon)
Copy style:Command-Option-C
Paste style: Command-Option-V
Collapse the thread containing the selected message (when organized by thread): Left Arrow key
Expand the currently selected thread (when organized by thread): Right Arrow key
Move to next message in thread: Down Arrow key
Move to previous message in thread:Up Arrow key
Comments
33 Responses to “Mac OS X Mail Keyboard Shortcuts”
Got something to say?
Is there any way to set a keyboard shortcut to open a new mail message, no matter what program I am in.
Brian,
If you are using Mac OS X 10.4 Tiger you could create a workflow to create a new message for you. Then just save it as a Finder plugin are you are just a right click away from your new message. Although not a keyboard shortcut, this is a workaround.
Does anyone else have any ideas?
Just found this Brian:
http://www.hawkwings.net/2005/10/27/make-your-own-apple-mail-shortcuts/
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[...] The quicksilver shortcut. So useful. I use it everyday. I also use shortcuts to get my mail. [...]
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I’d like to create shortcut so I can make a hyperlink out of a highlighted block of text. In Mail, I currently have to select Edit -> Link -> Add. Anyway to make a macro or shortcut to perform this operation?
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What about a keyboard shortcut that jumps to the top of your list of messages? In safari, command and page up does the trick but I haven’t found anything like it in Mail. Can anyone tell me how to do that?
Thanks,
bibliophile
Hi Bibliophile,
Pressing the Home key takes you to the top of your messages in Mac Mail, while End takes you to the bottom of your messages.
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How about on a macbook keyboard…no home/end keys there. Also paging in the viewer?
To Daniel Murphy:
http://www.danrodney.com/mac/tipsandtricks.html
I try the Command-Shift-D to send an e-mail, and all I get it hearing a “bonk” sound. . .it doesn’t send a message.
Is there a secret to get the keyboard commands to work?
Oops. . .got it. . .somehow it wasn’t working, and now all of a sudden, it works like a charm!
Thanks anyway.
N.
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I’m trying out these mac mail keyboard shortcuts and some aren’t working. When I press Cmd-N I don’t get a new compose window, I get a new viewer window. And when I press Cmd-Opt-N I don’t get anything. I’m in Mac mail 3.6
How to command tab between Mail window (emails) ??
For example; composing an email, want to look at a previous email that is opened or inbox – how to command tab from window to window within Mail?
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